RUX Rental Contract Agent (USA/CAN)

RUX Rental Agent is a Microsoft Dynamics 365 Business Central AI agent that works on top of the RUX Rentals app to automate the rental contract desk — reading incoming customer emails, checking rental unit availability, and generating quotes and contracts, all without manual data entry.

Automated Email

Triage

The agent reviews every incoming message and decides whether it is a genuine

rental inquiry. Spam, newsletters, vendor sales pitches, invoices, and

automated notifications are filtered out automatically, so your team only

spends time on real rental opportunities. Relevant inquiries move straight into

processing.

Intelligent Rental

Unit Lookup

Using natural language understanding, the agent extracts the requested unit,

rental dates, and customer details directly from the email. It searches your

rental catalog across unit numbers, descriptions, and attributes such as fuel

type or category — and when multiple units match, it replies with a clear,

fully detailed list and asks the customer to choose.

Real-Time

Availability Checks

The agent verifies whether the requested unit is free for the requested period

before committing to anything. If a unit is already on rent, it lets the

customer know and suggests alternative dates or units, keeping the conversation

moving without human intervention.

Automated Quote

& Contract Generation

Once a unit is confirmed available, the agent creates rental quotes or

contracts natively in Business Central, generates the corresponding PDF, and

composes a professional, branded reply back to the customer. It can turn a

quote into a contract on request, all while keeping documents, data, and the

audit trail inside Business Central.

Keep rental

inquiries moving — automatically.

This AI agent

extends Business Central into your rental operations, giving rental teams an

always-on assistant that handles inquiry-to-contract communication

automatically. Instead of manually reading emails, searching for units,

checking calendars, and drafting quotes, teams let the agent respond instantly

and keep every quote and contract connected to the records where they belong.

By bringing

AI-driven automation into RUX Rentals, businesses can extend their existing

rental infrastructure with instant, accurate, around-the-clock service —

reducing manual effort, eliminating data-entry errors, speeding up response

times, and keeping rental-related communication and documents directly

connected to Business Central records.